Homeowners' Association
Homeowners Advisory Board
Architectural Review Committee
The Homeowners Association at Canebrake Club - Meeting Archive
HOMEOWNERS ASSOCIATION GENERAL MEETING - SEPTEMBER 23RD, 2008
The meeting began at 6:30 with Billy Christopher introducing himself and the rest of the Management Team, Carl Hunt and Alston Noah. Betty Hughes and Patricia Fulmer of Hughes Property Management were recognized .Canebrake Club General Manager Jack Sauers was also introduced. About 100 residents were in attendance.
Following the introductions, Billy spoke on communication between residents, himself and his office. Since he has moved the office of Christopher Realty to Canebrake, the office will be open 7 days per week to better serve the community's real estate needs. He maintains an open door policy and will speak to residents about their questions or concerns anytime he is in the office. Please call 232-7072 for an appointment to ensure his availability.
Christopher talked about the role of the HOA Advisory Board and Street Captains. He explained the procedures for reporting violations, and about the follow up letter from Hughes Property. Then the fine system was discussed. Billy pointed out that all this information is available on the website (www.canebrakeclub.com). All homeowners were encouraged to visit the website frequently to remain updated.
He then spoke of his development experience and gave some highlights of his background as a developer. Billy said the HOA’s primary role is to keep up common areas. An attorney is currently researching to determine what all the common areas are that have been turned over to the HOA.
Billy said that he is certain the HOA's books will be accurate and will present them next year when he has been responsible for them for a year. He explained that Shawn keeps track of all hours spent on common areas by his staff and that is determined daily.
Billy asked how many people would be interested in a walking trail in Canebrake. A show of hands indicated a great majority were in favor. He also touched on golf course restrooms being installed sometime in the future. He announced to the group that mandatory memberships have been put in place for new property owners in the Shinnecock subdivision. He also said that sometime in the future new memberships would be available only to Canebrake property owners.
Marty Lindsey asked who owns HOA and Billy responded that the homeowners own it. However, at this time, management of HOA is by the partners and they make the decisions.
Donnie Huddleston asked a more detailed question about fines. Billy explained the procedure and reiterated that the entire procedure is on the website.
Terry Hickerson asked about responsibility for maintenance of ditches. Billy explained the city maintains the ditches. He also explained the tall grass is part of the golf course design.
John Vincent wondered why we did not have a time limit on building a home after a lot purchase. Billy explained that he sells lots and felt that would reduce lot sales.
Mary Bissell asked about the summer floods. Billy gave great detail regarding the two different situations and how the Army Corps of Engineers was involved.
Frank Padilla asked several questions regarding the Architectural Review Committee. Billy introduced the ARC members present... Rich Little, Donnie Huddleston, Taz Morell and Billy himself. Billy thanked the committee members present and past for their service. He explained that it is an appointed position and the he himself has only one vote. He said that Hughes Property also works with the ARC.
Jim Kjer opined that perhaps the sewers are clogged up due to siltation from previous years. Billy said he has requested the city to look at the situation .Billy said our roads are designed to take the rain when the drains are clogged.
Pat Roberts asked if the water from the neighboring development was part of the problem. Billy said he did not believe that to be the case. He said restrictions are such that new developments would not likely be a cause.
A question was asked about resale of homes requiring mandatory membership – "yes" for Shinnecock, "no" for pre-existing homes.
Marty Lindsey asked about possibility of sidewalks from Colony and Troon down to Riviera. Billy said it had not been considered, but would be further discussed. Marty also asked if current ownership would fund HOA shortfall; Billy said we would and we are.
Randy Jones asked about the possibility of closing the gates. Billy stated that the issue is being researched. Randy also asked which trucks are required to use the construction entrance. Billy said cement trucks and brick trucks use it.
Billy responded to Trent Chandler that mowing lots is the responsibility of each lot owner. There will be fines for those who do not maintain their lots.
At approximately 8 pm, no more questions were posed and so all were thanked for their attendance and the meeting was adjourned.